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Freedom of Information

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The Freedom of Information Act gives you the right to ask public authorities for information they hold. The University Of Nottingham aims to comply fully with its obligations under the Act and to ensure that the service it provides for those wishing to gain access to information is simple, efficient, and effective.

How can I access information?

The University makes information available through its publication scheme and in response to requests made under the general right of access.

Publication Scheme

Our publication scheme is a gateway to information which is available at all times. It is arranged by activity and within each section are links to direct users to information held on the University's web pages. To access the publication scheme, select the relevant activity from the menu on the left.

Request for Information

If you wish to make a request for information that is not available through the publication scheme, please write to:

Academic Services Division – Freedom of Information
University of Nottingham
University Park
Nottingham
NG7 2RD

or you can email: freedom-of-information@nottingham.ac.uk

If you wish to make a request for information, please remember that:

  • You should describe the information you need as clearly as possible – if your request is too broad or unclear, we may need to ask you to be more specific;
  • You should include your name and an address for a response;
  • The Freedom of Information Act does not give a right of access to personal information about yourself – that is covered under data protection;
  • The University will aim to respond to your request within twenty working days. We are not obliged to respond to vexatious or repeated requests;
  • You might not always receive the information you request as there are sometimes valid reasons why some kinds of information will be withheld, such as if its release would prejudice health and safety or damage commercial interests. When this is the case, we will explain our reasons for withholding information;

How will my request be handled?

Please see our information sheet. Although this is written for University staff, applicants may also find it useful for advice on how we will handle requests for information:

Will I have to pay a fee for requesting information?

The University will not normally make any charges for providing information where the costs of doing so are less than £50. For full details, please see our information sheet:

What if I am unhappy with the way my request is handled?

The University has a complaints procedure should you be unhappy with the way in which your request is handled. If having gone through the University's complaints procedure you remain dissatisfied, you can complain to the Information Commissioner's Office. For full details, please see our information sheet:

Advice for University Staff

Requests for information may be made to any member of staff in the University. If you receive a request for information that you would release routinely, please handle this as normal. If you receive a request for information that you would not release routinely or

  • a request which specifically refers to the Act; or
  • a request for sensitive information; or
  • a request for information held across more than one department;
  • Please forward it to the Governance and Logistics team in the Academic Services Division. The Governance and Logistics team will also handle requests made to them directly.

University staff may like to consult our Freedom of Information Manual of Office Procedures (MOP). This has been designed for use by University staff. It provides straightforward guidance on the key aspects of the Freedom of Information Act 2000 and is designed to help staff understand the University's obligations under the Act and how these affect their work.

Other Sources of Information

The Information Commissioner's Office is the UK's independent authority set up to promote access to official information and to protect personal information. For information on your rights under the Freedom of Information and Data Protection Acts, please visit their website at www.ico.org.uk.

A copy of the full Freedom of Information Act 2000 is available from the Office of Public Sector Information. Please visit their website at www.opsi.gov.uk.

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